Guides / Sales

Pricing, step by step

The pricing engine builds a price from your costs and rules instead of a typed number. Here you read today's rates, see the working behind a price, look back at older rates and open the rules themselves.

Read today's rates

Use this to see which numbers the pricing engine uses right now.

1

Click Today's rates

The Pricing area has five tabs: Today's rates, Pricing setup, History, RFQs and Advanced. Today's rates says what is live right now, in plain language.

The Pricing tabs with Today's rates marked
2

Pick a price book

The selector at the top right lists your price books, for example Default, Catalogue 2026, Cost Plus and Formula Pricing. Each book has its own rates. + New price book beside it adds another.

The price book selector next to the New price book button
3

Read a rate card

Each card is one number the engine uses: Freight, Handling, Margin, Customer discount, Minimum acceptable margin and Tax. Everyone else is the normal rate. A line such as When Region is Karnataka is a different rate for one case.

The Margin card showing 25% for everyone and 10% for Karnataka
The heading above the cards names the method, here Cost-based, with the date it went live.
4

Click Make changes →

The link at the foot of the page opens Pricing setup. A banner then says You have unsaved pricing changes and offers Discard and Go live.

The Make changes link at the foot of Today's rates

See how a price was built

Use this to explain a price to a customer, or to check one before you send it. It works on the Line items tab of a standard quote.

1

Click Price on the line

Pick a product on the line, then click Price in the PRICE column. The rate fills in and the button changes to Engine.

The PRICE column showing the Engine chip and the filled-in rate
2

Or click Price all

This prices every line in one go.

The Price all button above the line table
3

Click the arrow at the end of the line

The small › at the right opens the working behind the price.

The expand arrow at the end of the line
4

Read the breakdown

The panel says Priced by engine, before tax. Each row is one rule from the price book, such as PURCHASE_COST, FREIGHT and MARGIN_MARKUP, with a grey line showing the sum, for example "25% × 857.68 = 214.42". The first row also says where the cost came from.

The price breakdown, top and bottom
The price breakdown, top and bottom
The rows add up in steps: TOTAL_COST, LANDED_COST, NET_1, NET_2 and FINAL. MARGIN_FLOOR is shown, not charged.
5

Click Price with engine

At the foot of the panel. Use it to price the line again after you change the quantity.

The Price with engine link under the breakdown

See what was live on a date

Use this to find which rates applied when an older quote was priced.

1

Click History

The page says "Every version that's gone live, and what was live on any date."

The History tab marked
2

Pick a date

Use What was live on a date to look up any day. The rates for that day show on the right.

The What was live on a date field
3

Click a version

The list under the date shows each version that went live. The current one is tagged Live and the earlier one Replaced. Click one to see its rates.

The version list with the replaced version marked

Look at the rules behind the prices

Use this when the plain pricing setup is not enough, or to test a price. Reading is safe; only a draft can be edited.

1

Click Advanced

The page holds the raw configuration: dimensions, components, procedures, rules and cost models. CONFIG VERSION at the top shows v2 — PUBLISHED.

The Advanced tab marked
2

Click Rules

Each rule sets one component's value for one case. A row with no conditions reads Everyone (catch-all). The most specific match wins, so MARGIN_MARKUP is 25 for everyone and 10 for region: Karnataka.

The Rules sub-tab with the rule table
3

Click Cost Models

These are the cost inputs, such as the labour rate and the purchase unit cost. They carry their own dates, so you can update a rate without touching the pricing configuration.

The Cost Models sub-tab with the cost inputs
4

Click Test & Trace

Paste a sample document as JSON, with its attributes and lines.

The Test and Trace sub-tab with a sample document
5

Click Price it

Choose the version, an optional procedure and a date, then click Price it to price the sample.

The version, procedure, date and Price it controls
6

Read the recent priced documents

Every price the engine has produced is kept in this list. Load reloads one. Replay on v2 prices it again on the published version.

The recent priced documents table with Replay on v2 marked
7

Click Clone v2 → draft

To change a rule, clone the published version into a draft and edit the draft. + New empty draft starts from nothing.

The Clone v2 to draft button marked

See it on your own data.

Twenty minutes on a live workspace, with your files and your team.